Contractors who are thinking about outsourcing their takeoffs usually ask the same first question: how much will it cost? The honest answer is that it depends on the project, but the factors that drive the price are predictable. Once you know them, you can compare quotes fairly and know what you are paying for.
How Estimating Services Price Their Work
Most construction estimating services use one of three pricing models.
| Model | How it works | Best for |
|---|---|---|
| Fixed price per project | You send the plans and receive one quote before work starts | Most contractors, because the cost is known upfront |
| Hourly rate | You pay for the estimator hours spent on the project | Ongoing work or projects with unclear scope |
| Monthly plan | A set number of estimates or hours each month | Contractors who bid often and steadily |
At USA Estimation we quote a fixed price for each project after reviewing the plans, so you know the cost before you commit.
What Drives the Price of an Estimate
- Project size. A 2,000 square foot home has far fewer sheets and items than a six story building.
- Number of trades. A single trade takeoff, such as drywall or electrical, costs less than a complete general contractor estimate.
- Takeoff only or full pricing. Quantities alone take less time than quantities with material, labor and markups.
- Drawing quality. Clear, complete drawings are faster to take off than scanned, partial or conflicting sets.
- Level of detail. Listing every fitting and device takes longer than a summary by assembly.
- Turnaround. A rush on bid day may cost more than a standard 24 to 48 hour delivery.
- Revisions. Some services charge for every addendum. Others include revisions.
Single Trade vs Full Estimate
Subcontractors usually order their own trade only. General contractors and builders usually order a full estimate organized by CSI division. A full estimate covers more scope, so it costs more, but it replaces many separate trade estimates and gives you one consistent number.
How to Compare Estimating Quotes
- Check what is included: quantities only, or quantities with material and labor pricing.
- Ask if you will receive markups and editable Excel files.
- Confirm the turnaround time and whether a rush is extra.
- Ask whether revisions for addenda are included.
- Look at samples from similar projects before you choose on price alone.
Is an Estimating Service Worth the Cost?
Think about the cost of an estimate against the value of the work it helps you win, and against your own time. If a takeoff would take you two evenings, and you could spend those evenings meeting clients or running jobs, outsourcing usually pays for itself. It also lets you bid more projects in the same week, which is how most contractors grow.
How to Get the Most Accurate Quote
- Send the full drawing set, including details and schedules.
- Include the specifications and any addenda.
- Tell us which trades you need priced and your bid due date.
- Mention if you want takeoff only or full pricing.
Frequently Asked Questions
Do you charge to give a quote?
No. Send your plans and we reply with a fixed quote for the estimate, usually the same day.
Is there a discount for the first project?
Yes. Your first project with us is 50% off.
Are revisions included?
Yes. If the drawings change or you need an alternate, we update the estimate at no extra cost.
Get a fixed quote for your project
Upload your plans and receive a price for the estimate, usually within 30 minutes during business hours. First project 50% off.
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